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The issued Performance Licence is shared with the applicant (usually the producer/director), the child’s parent/guardian, the child’s school (when school absence is required), the submitting agent and the local authority in which the performance is taking place.
To comply with the provisions of Article 61 of EU General Data Protection Regulations and The Children and Young Persons Act 1963 and The Children (Performances and Activities) (England) Regulations 2014.
Case management records relating to Performance Licence applications are retained electronically for 6 years, after which the information is securely destroyed.
Information to obtain a BOPA or Exemption is supplied to us by the applicant (usually the director/producer). The authorisation for the BOPA/Exemption is emailed back to the applicant only.
To ensure the welfare and safety of the child.
It is the applicant’s responsibility to advise parents that the children’s information submitted to us is stored electronically by the council, on a rolling 12 months basis. After this time the information is securely destroyed.
It is the employer’s responsibility to collect and submit the parent/child/school information necessary to obtain a child work permit. The authorised child work permit is shared with parents and the employer only.
To comply with:
Case management records relating to work permit applications are retained electronically for 6 years, after which the information is securely destroyed.
For the protection of child performers performing outside of the Dorset Council area, we will confirm to those councils, when asked, that we have issued a chaperone licence and its expiry date.
To comply with the provisions of Article 61 of EU General Data Protection Regulations
Case management records relating to chaperones are retained electronically for 6 years, after which the information is securely destroyed.