General Election postal votes
If you have not received your postal vote for the General Election on 4 July 2024, please call us on 01305 838299 so that a replacement can be issued.
This privacy notice contains important information about who we are, how and why we collect, store, use and share personal information, your rights in relation to the personal information we process and how to contact us and supervisory authorities in the event you have a complaint.
Dorset Council’s Children’s Services in partnership with other public sector agencies who work to support children, young people, and families.
Support is offered within a model of service delivery called Dorset Children Thrive.
Dorset Council aspires to work closely with relevant partners towards the Dorset Model, where all families thrive. (Delivered through Children, Young People and Families' Plan 2023 to 2033 - Dorset Council).
An essential element of facilitating this “gold standard” level of joint delivery is cooperation, co-production of service delivery and maximisation of available (pooled) resources across organisations and in particular the use of additional resources made available through the national Supporting Families Programme (known locally as Dorset Families Matter).
Appropriate and effective sharing of relevant and available data, across partner organisations, to achieve this joint delivery is central to making informed decisions and ensuring we make the best use of the public money made available.
The information collected by Dorset Council is used to:
Families are identified through sharing personal records relating to family members and held by Dorset Council and various public bodies*. Only relevant personal data is shared, and access to personal data is restricted to essential personnel who are subject to a professional duty of confidentiality
The personal information we may need from you consists of:
In order that we may deliver services appropriate to your needs we may also ask for the following ‘special category’ (sensitive) information about you, which may include:
To help us provide services appropriate to your needs we may receive personal information about you from others such as:
Families are identified through sharing personal records that relate to you that we hold and matching this with information held by several different public bodies. Only relevant information will be shared and access is restricted to essential personnel who are subject to a duty of confidentiality.
We are asked to provide the following information to the Department for Levelling Up Housing & Communities for the purposes of evaluating the impact of the Supporting Families Programme on families assisted through Early Help and social care:
a small amount of personal information for everyone identified for the purposes of this programme
progress information for every individual within a family who is being actively supported via Early Help and social care under the programme. The information we share can only be used for carrying out research, it will not be used to make any decisions about what benefits you get, or services you use, now, or in the future. It is impossible for any person or family to be identified from any published reports.
Data shared with DLUCH and DfE may be shared with other Government departments such as Ministry of Justice, Department of Health and Social Care and Department for Work and Pensions in a pseudo-anonymised form, to protect the privacy of data subjects.
All information is transferred, handled and stored in accordance with GDPR; appropriate measures are in place to prevent unauthorised use of the information.
Generally, processing of personal data by this service meets the lawfulness condition under Article 6(1)(e) of the UK GDPR (processing in the public interest or necessary to perform our legal functions). Where we process special category data, we must meet an additional condition under Article 9. The relevant condition that this service meets when processing special category data is set out in Article 9(2)(h) – processing necessary for the provision of health or social care or treatment or the management of health and social care systems and services.
To process data relating to criminal offences, we must meet one of the conditions set out in Article 10 of the UK GDPR. When we process criminal offence data, our processing will meet the condition set out in Article 10(1) - processing of criminal offence data which is authorised by UK law. In accordance with s10(5) of the Data Protection Act 2018, our processing of criminal offence data is authorised by UK law because it meets the condition set out in paragraph 1, schedule 1 of the Data Protection Act 2018 - processing necessary for social care purposes. Some examples of this are:
The laws which set out the council’s legal responsibilities for providing this service are listed below:
In some cases we may have to share your personal information with other agencies such as:
No your information will not be stored in, processed or accessible from countries outside the UK, EU or EEA countries.
Dorset Council will retain your data for 15 years or the number of years specified in the retention schedule for Dorset Council Children’s Services if greater (appropriate to the category of records held) at which point it will be securely destroyed.
We hope that our Data Protection Officer can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner.
This privacy notice was originally published on 11 June 2021. This has now been updated on 09 August 2023. When further amendments are made to this page, we will update this section. We recommend that you review this section from time to time so that you are aware of the latest version of this notice.
Please contact our Data Protection Officer if you have any questions about this privacy notice or the information we hold about you.
If you would like this notice in another format (for example: audio, large print, braille) please contact us.