What services are being provided?
Directorate: Children’s Services
Department: Education and Learning
Team: Physical and Medical Needs Service
Services we provide:
- advice and guidance about supporting children and young people with physical and medical needs to fully access education, in line with relevant legislation and national guidance
- template policies and plans for schools and settings to use when supporting children and young people with physical and medical needs
- children handling training for schools and other educational settings
- provision of specialist equipment and ICT, including augmentative and alternative communication (AAC) software
- support with school transfer planning
- monitoring of children and young people who may need environmental adaptations as they move into or between schools
The advice and guidance is suitable for:
- schools and other educational settings
- parents and carers
- other professionals
What personal information we need from you?
The personal information we may need from you consists of:
- name
- address
- postcode
- email address
- telephone numbers
- emergency contact details
- date of birth
- NHS number
What special category (sensitive) data might we need?
In order that we may deliver services appropriate to your needs we may also ask for the following 'special category' (sensitive) information about you, which may include:
- health and medical conditions
- genetics
- religion
- race
- ethnic origin
Information we may receive.
To help us provide services appropriate to your needs we may receive personal information about from others such as:
- parents/ carers
- schools and other educational settings, such as early years settings and Further Education (FE) colleges
- NHS agencies, such as Children’s Therapy, School Nursing, Children’s Community Nurses, Speech and Language Therapy, Consultant Paediatricians and Designated Clinical Officers
- other services within Children’s Services, e.g. Special Educational Needs (SEN) Team, School Admissions, Best Start in Life Advisors, Birth to Settled Adulthood Occupational Therapists, Educational Psychology, Specialist Teaching and Social Care
- other services, such as Assets and Property, Health and Safety
- other Local Authorities
- charities
Who might use your personal information?
The following organisations or departments may use the information you provide:
- schools and other educational settings, such as early years settings and Further Education (FE) colleges
- NHS agencies, such as Children’s Therapy, School Nursing, Children’s Community Nurses, Speech and Language Therapy, Consultant Paediatricians and Designated Clinical Officers
- other services within Children’s Services, e.g. Special Educational Needs (SEN) Team, School Admissions, Best Start in Life Advisors, Birth to Settled Adulthood Occupational Therapists, Educational Psychology, Specialist Teaching and Social Care
- NRS Equipment Supplies
- other services, such as Assets and Property, Health and Safety and Finance
- other local authorities
- charities
What might your information be used for?
Your information will be used for:
- providing relevant advice and guidance
- providing specialist equipment, ICT and AAC for children and young people with disabilities
- planning and improving support in schools and other educational settings for children and young people with physical and medical needs
- school transfer planning
- planning environmental adaptations in schools and other settings
- developing individual risk assessments and support plans
- safeguarding
- research and statistical analysis
What is the lawful basis for us to use your information?
Public task. Find out more about our Lawful or legal basis for using your information.
With which other organisations may we share your information?
In some cases we may have to share your personal information with other agencies such as:
- schools and other educational settings, such as early years settings and Further Education (FE) colleges
- NHS agencies, such as Children’s Therapy, School Nursing, Children’s Community Nurses, Speech and Language Therapy, Consultant Paediatricians and Designated Clinical Officers
- other services within Children’s Services, e.g. Special Educational Needs (SEN) Team, School Admissions, Best Start in Life Advisors, Birth to Settled Adulthood Occupational Therapists, Educational Psychology, Specialist Teaching and Social Care
- NRS Equipment Supplies
- other services, such as Assets and Property, Health and Safety and Finance
- other local authorities
- charities
Will your information be stored in, processed or accessible from countries outside the UK, EU or EEA countries?
No
How long will we keep your information?
We will cease using your data as soon as you no longer require our services. For legal reasons Dorset Council will retain your data for 25 years after date of birth (or 150 years if care-experienced/ adopted), at which point it will be securely destroyed.
Our use of your data
Our use of your data will be subject to your legal rights as described in the Information Commissioner's Officer (ICO).
Privacy Law, our obligations and your Rights
Find out more about:
Contact
If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer:
Telephone: 01305 838125
If you still have concerns following our response you have the right to raise the matter with the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Find out more about our full privacy notice.