Occupational health and employee wellbeing privacy notice

What services are being provided?

Employee wellbeing – occupational health and employee wellbeing/staff counselling.

Services we provide

Occupational health; employee support and staff counselling.

What personal information do we need from you?

The personal information we may need from you consists of:

• name
• address
• post code
• phone number(s)
• GP details
• medical reports

Information we may receive

Personal information about you from others

To help us provide services appropriate to your needs we may receive personal information about you from others for example NHS agencies such as GPs, hospitals and CMHT.

Who might use your personal information?

The following organisations or departments may use the information you provide:

• in-house occupational health team
• external occupational health provider
• external counsellors; employee wellbeing advisers

The Data Controller is Dorset Council.

The Data Protection Officer for Dorset Council may be contacted at data.protection@dorsetcouncil.gov.uk

What might your information be used for and what is the lawful basis for requesting and using it?

Your information will be used to provide competent and clinically appropriate advice/guidance to the employer and/or employee.

If we cannot use your data we may not be able to provide you with these services

What is the lawful basis for us to use your information?

Our Lawful or legal basis for using your information can be found on the Information Commissioner's website.

In the event we commission a GP report for the purposes of a pre-employment medical or management of attendance referral, we will be doing so under GDPR article 6 (1)(e) and Access to Medical Reports Act 1998.

Organisations we may share your information with

In some cases we may have to share your personal information with other agencies such as:

• NHS Dorset – community and mental health services
• Optima Health
• NHS agencies – primarily Dorset based GP’s
• freelance counsellors

Will your information be stored in, processed or accessible from countries outside the UK, EU or EEA countries?

Your information will not be stored in, processed or accessible from countries outside the UK, EU or EEA countries.

How long will we keep your information?

Pre-employment medical questionnaires, medical referral files – 40 year retention schedule.