Management of procurement information privacy notice

Information collected by us

• name
• address

How we use your personal information

When tendering the data collected will be used for the sole purpose of the contract opportunity. If you are successful in securing the contract then your company name and address will be published on the Contracts Register on our website and the Central Government Portal, Contracts Finder, (if above a certain value) for the duration of the contract. All details will be kept and destroyed in line with the council's retention schedules.

Who we share your personal information with

• Contracts Register on dorsetforyou
• The Central Government Portal

We will not share your personal information with any other third party without your permission.

This data sharing enables us to ensure the best service is delivered. We do not anticipate that our data-transferring arrangements will involve a transfer outside of the European Economic Area (EEA).

Whether information has to be provided by you, and if so why

The provision of the personal data (as set out above) is required from you to enable us to manage your contract opportunity, to comply with the public procurement regulations and to share information with you that we feel is relevant to the service that we provide to you as a tenderer. We will inform you at the point of collecting information from you whether you are required to provide the information to us and what impact failing to provide this information may have.

How long your personal information will be kept

Personal data provided by you that relates to a financial transaction is retained for a period of up to six years for own auditing purposes.

Personal data provided by you to enter into a contract with us or receive a service will be retained as long as you remain a Dorset Council customer; or for a maximum period of 3 years. Personal data provided via feedback forms and questionnaires are retained for 1 year.

We may retain documentation for archiving or in order to comply with other statutory obligations for an additional period of time.

You can choose to stop hearing from us via our monthly e-newsletter by unsubscribing using the link provided or using the contact details set out above.

Reasons for collecting and using your personal information

Where the service is one that we are required to provide by virtue of our local authority status, we will rely upon public task as our lawful basis for processing. If we are providing a service that is not required or expected from us by law then we will rely on contract, and steps taken prior to entering a contract, as the lawful basis on which we collect and use your personal data.