What services are being provided?
Environment / Coast & Countryside / Avon Heath & Greenspace Team East:
- Avon Heath County Park
- Greenspace Team East
Services we provide
- rights of way problems, issues and queries.
- verge cutting and spraying
- Avon Heath Country Park – visitor centre, shop, national nature reserve, Friends of Avon Heath, volunteering opportunities, training, education
What personal information do we need from you?
The table below shows the personal information we may need from you.
| Service | Name | Address | Postcode | Telephone number(s) | Emergency contact details | Date of birth | |
|---|---|---|---|---|---|---|---|
| Volunteers | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Friends of Durlston | Yes | Yes | Yes | Yes | Yes | N/A | N/A |
| Rights of Way contacts | Yes | Yes | Yes | Yes | Yes | N/A | N/A |
| Members of public | Yes | Yes | Yes | Yes | Yes | N/A | N/A |
| Apprentices | Yes | Yes | Yes | Yes | Yes | N/A | N/A |
| Work placements | Yes | Yes | Yes | Yes | Yes | N/A | N/A |
What special category (sensitive) data might we need?
In order that we may deliver services appropriate to your needs we may also ask for the following ‘special category’ (sensitive) information about you, which may include:
- health – required for volunteers
- ethnic origin – part of anonymised surveys
Who might use your personal information?
The following organisations or departments may use the information you provide:
- Avon Heath Country Park
- Friends of Avon Heath
What will your information be used for and what is the lawful basis for requesting and using it?
Your information will be used for:
- use in emergency - contact / health
- providing membership perks
- research and statistical analysis using anonymised data
Note: If we cannot use your data we may not be able to provide you with these services, etc.
What is the lawful basis for us to use your information?
Our Lawful or legal basis for using your information
Vital interests: the processing is necessary to protect someone’s life legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)
| Checklist | Friends of Avon Heath (events and activities list) | Volunteers and staff | Rights of way contacts | Members of the public |
|---|---|---|---|---|
| Consent: the individual has given clear consent for you to process their personal data for a specific purpose | Yes | N/A | N/A | N/A |
| Vital interests: the processing is necessary to protect someone’s life | N/A | Yes | N/A | N/A |
| Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law | N/A | N/A | Yes | Yes |
| Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.) | N/A | N/A | N/A | Yes |
Will some or all your information be stored in, processed or accessible from countries outside the UK, EU or EEA countries?
No, your information will not be stored in, processed or accessible from countries outside the UK, EU or EEA countries.
How long will we keep your information?
We will cease using your data as soon as you no longer require our services. For legal / operational (volunteer/accident) reasons Dorset Council will retain your data for 5 years at which point it will be deleted / archived / securely destroyed.