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Dorset Council is required by the Code of Practice issued under Section 46 of the Freedom of Information Act 2000 to have written rules on what to keep and when to destroy information – organised in a retention schedule. In a minority of cases, records are transferred to Dorset History Centre at the end of their retention period, where they form part of the council’s corporate memory.
All information Dorset Council creates or receives has value. Records are a subset of council information in any format that can be used as evidence, to prove that something happened or that a decision was taken.
The retention schedule lists the records created by Dorset Council and the minimum amount of time they must be kept before destruction or transfer to Dorset History Centre.
At the moment the retention schedule does not apply to all systems and storage locations we have. We have started a Records Management Project to tackle this and will update the retention schedule accordingly.
Please note: individual Information Asset Owners are not named because these activities are carried out across the organisation.
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Note: Retention of externally funded programmes may be defined by the funding programme
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Fraud recording – as above
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Information Asset Owner – Head of Organisational Development
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